Wednesday, January 14, 2015

Project Management Processes - from Rita Mulachy

Initiating Process

  • Select Project Manager
  • Determine Company culture and existing systems
  • Collect processes, procedures and historical info
  • Divide large projects into phases
  • Understand the business case
  • Uncover initial requirements, assumptions and risks
  • Assess project and product feasibility within the given constraints
  • Create measurable objectives
  • Develop project charter
  • Identify stake holders
  • Develop stake holder management strategy


Planning Process

  • Determine how to do planning
  • Determine detailed requirements
  • Create project scope statement
  • Assess what to purchase
  • Determine team
  • Create WBS & WBS dictionary
  • Create activity list
  • Create network diagram
  • Estimate resource requirements
  • Estimate time and cost
  • Determine critical path
  • Develop schedule
  • Develop budget
  • Determine quality standards, processes and metrics
  • Create process improvement plan
  • Determine all roles and responsibilities
  • Plan communications
  • Perform risk identification, qualitative and quantitative risk analysis, and risk response planning
  • Go back iterations
  • Prepare procurement documents
  • Create change management plan
  • Finalize the "how to execute and control" parts of all management plan
  • Develop realistic and final PM pan & performance measurement baseline
  • Gain forma approval of the plan
  • Hold kick off meeting


Executing process


  • Execute the work according to the Project Management plan
  • Produce product deliverables (product scope)
  • Request changes
  • Implement only approved changes
  • Continuously improve
  • Follow Process
  • Perform quality assurance
  • Perform quality audits
  • Acquire final team
  • Manage people
  • Evaluate team and project performance
  • Hold team-building activities
  • Give recognition and rewards
  • Use Issue logs
  • Facilitate conflict resolution
  • Release resources as work is completed
  • Send and receive info
  • Hold meetings
  • Select sellers
Monitoring and Controlling process 

  • Take action to control the project
  • Measure performance against the performance measurement baseline
  • Measure performance against other metrics
  • Determine variances and if they want a corrective action or change request
  • Influence the factors that cause changes
  • Request changes
  • Perform Integrated change control
  • Approve or reject changes
  • Inform Stakeholder of the result of change requests
  • Update the Project Management plan and project documents
  • Manage Configuration
  • Create forecasts
  • Gain acceptance of interim deliverable from customer
  • Perform quality control
  • Report on project performance and solicit feedback
  • Perform risk assessments and audits
  • Manage reserves
  • Administer procurement
Closing process

  • Confirm work is done to requirements
  • Complete procurement closure
  • Gain final acceptance of the product
  • Complete final closure
  • Hand off completed product
  • Solicit feedback from the customers about the project
  • Completing final performance report
  • Index and Archive records
  • Update lessons learned knowledge base



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